how to apply for extenuating circumstances ucl

There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. No. Here are three students sharing their experiences of applying for financial support from us. /Tx BMC /Tx BMC Extenuating Circumstances | Students Union UCL If you had previous extensions for the same assessment, state the most recent deadline. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Check if your circumstance meets the grounds for EC. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Bereavement: You will be required to provide a death certificate. Extenuating circumstances - University of Plymouth Volunteering Awards Ceremony 2021: Your Definitive Guide! Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. before 12.00 noon on the due date. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If your evidence isnt written in English, you must provide a notarised translation. Etymology Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If you do not submit the requested evidence, your claim will normally be rejected. Do Share & Care schemes work for student accommodation? You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. You should receive a response withinone week of submitting the request for review. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. This may affect the type of mitigation that is available to you. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. But you cannot self-certify once the exam has started; you must provide evidence. EMC endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. UCLs Grounds for ECs explain what will normally be considered. Other universities may prefer to meet with you in person to decide how to move forward. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. how to apply for extenuating circumstances ucl /Tx BMC However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. how to apply for extenuating circumstances ucl. The Student Disability website has further information there. hbbd```b``K@$Xa7X)"+! If you self-certify then you should hear 1-2 working days. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. You will also be notified of the outcome of your claim via Portico. 'Extenuating Circumstances' are events that are . You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Extenuating Circumstances: a guide for students endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. You must submit your evidence within FOUR WEEKS of submitting your EC. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. You will receive a written response as soon as possible. Students will not be entitled to their SoRA adjustment again on top of an EC extension. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Theywontusually accept things such as viruses, disk corruption, printer problems etc. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. If you are not sure whether you should use Extenuating Circumstances. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Changes to the face of Oxbridge applications for the 2024 application cycle They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control.

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