Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. This content is from the eCFR and is authoritative but unofficial. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. 20 points. 5 points. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. As discussed above, there is a possibility that . Submission of deconcentration data for this indicator is optional for all other PHAs. 20 points. 0 points. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. What regulations cover this program? (1) This indicator applies only to PHAs with mandatory FSS programs. the hierarchy of the document. (See 985.3.). The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. You can learn more about the process (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. Aftercare services (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (24 CFR 982.305). We recommend you directly contact the agency responsible for the content in question. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. (1) Annual review. 1437a, 1437c, 1437f, and 3535(d). endstream endobj 375 0 obj <>stream (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. 3. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. 5 points. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. Learn More (e) Appeals. Please do not provide confidential 15 points. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. Title 24 was last amended 12/21/2022. (b) The definitions in 24 CFR 982.4 apply to this part. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. Slide 8: Indicators Requiring QC Sample. (24 CFR part 5, subpart F and 24 CFR 982.516). Displaying title 24, up to date as of 1/13/2023. Title 24 was last amended 12/21/2022. What is the section eight management assessment program? There are 3 indicators which require a QC sample from tenant files. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. contact the publishing agency. The eCFR is displayed with paragraphs split and indented to follow The following is a list of regulatory waivers eligible for expedited review: [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37672, June 24, 2003]. 5 points. Displaying title 24, up to date as of 1/13/2023. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. Look through the recommendations to determine which info you have to give. (0 points.). (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA 15 points. (24 CFR 982 subpart K). (24 CFR 5.617). The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. PHAs can use the SEMAP performance analysis to assess their own program operations. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. If you have questions for the Agency that issued the current document please contact the agency directly. Physical copies of these materials will not be shipped. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. HUD . (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. 0 points. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. How does SEMAP improve program performance? PowerPoint Templates. This document is available in the following developer friendly formats: Information and documentation can be found in our 985.3 Indicators, HUD verification methods and ratings. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 0 points. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. ready for sending: Choose the form you require in the library of legal forms. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. (24 CFR 982.54(d)(1) and 982.204(a)). High impact country, score not evaluated. SEMAP certification means the PHA's annual certification to HUD, on the form prescribed by HUD, concerning its performance in key Section 8 program areas. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. Performance Indicators 14 indictors plus Bonus. You are using an unsupported browser. Current Report The current data will include all current records in the Form-50058 Module current or historical database through the report "As of" date. (d) Changing rating from . The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. 10 points. We recommend you directly contact the agency responsible for the content in question. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. 369 0 obj <> endobj In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (n) Lease-up. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. This is an automated process for MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. The official, published CFR, is updated annually and available below under (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (24 CFR 982.405(a)). Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. (24 CFR 982.517). SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? This web site is designed for the current versions of (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 0 points. 10 points. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. switch to drafting.ecfr.gov. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. Incentives and regulatory support for renewable energy. switch to drafting.ecfr.gov. The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. learn more about the process here. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. (24 CFR 982.405(b)). This content is from the eCFR and may include recent changes applied to the CFR. There are fifteen indicators that measure the efficiency and compliance with federal regulations. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. 15 points. 5 points. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. (3) When HUD modifies or withholds a rating for any reason, it shall explain in writing to the PHA the reasons for the modification or for withholding the rating. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (f) Corrective action plans. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. (7) Provide for regular evaluation of progress toward improvement. 0 points. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. (l) Pre-contract housing quality standards (HQS) inspections. information or personal data. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. 8 points. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 5 points. 0 points. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher program. 985.109 Default under the Annual Contributions Contract (ACC). Strong judgment, reasoning, time management, and organizational skills. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. ( 982.503 of this chapter.) 5 points. This contact form is only for website help or website suggestions. (24 CFR 984.105 and 984.305). (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. It is not an official legal edition of the CFR. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. "Published Edition". WQP}'Qu_I8Q_ mp 5 points. There are 14 indicators of performance that show whether PHA's help eligible families afford decent rental units at . %PDF-1.6 % (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. here. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. SEMAP scores shall be rounded off to the nearest whole percent. 5 points. A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. (a) Purpose. 5 points. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). It included development and launch of the Global Solar Atlas and Global Wind Atlas in . Slide 2: SEMAP Indicators Overview. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. Regulations are found at 24 CFR 985. 5 points. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. learn more about the process here. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. 0 points. This section states the performance indicators that are used to assess PHA Section 8 management. 20 points. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management.
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